Template-Free Extraction

Extract data from any document format using pre-trained AI—no manual templates required

Anomaly Detection

Flag discrepancies, duplicates, and compliance risks automatically before they reach your ERP

Confidence Scoring

Assign scores to every extracted field—only low-confidence data requires human review.

Audit Trails

Maintain detailed logs of extraction, validation, and approvals for full regulatory compliance.

Intelligent Document Processing - Nextract by Incepta

Nextract — Intelligent Document Processing

Nextract is an Intelligent Document Processing (IDP) platform that enables businesses to capture and structure data from any type of document be it invoices, receipts, purchase orders, or statements.

Built to process unstructured data at scale, Nextract helps teams accelerate document-heavy financial operations with accuracy and control.

  • Turns unstructured data into structured, usable insights

  • Cuts processing time by up to 70%

  • Enables automation in Accounts Payable (AP), Accounts Receivable (AR), and Purchase Order (PO) workflows

  • Ensures accuracy and audit-readiness

Why Intelligent Document Processing Matters?

Manual document processing whether it’s invoices, receipts, or purchase orders is time-consuming, error-prone, and difficult to scale. Finance and procurement teams often face delays in approvals, mismatched entries, and compliance risks across multiple formats.

Common Challenges:

  • Excessive time and cost in manual data entry

  • Lack of visibility in Accounts Payable (AP) cycles

  • High error rates due to document variation

  • Inefficient reconciliation across ERP systems

Nextract solves these issues by automating the processing of unstructured data across all financial documents ensuring accuracy, traceability, and speed.

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Intelligent Document Processing - Nextract by Incepta

Nextract Service Suite

Multi-format Document Handling

Seamlessly process any business document—invoices, receipts, purchase orders, or statements. Nextract converts unstructured files such as PDFs, scans, and emails into reliable, structured data ready for finance and operations systems.

Automated Data Validation

Eliminate entry errors with built-in business rule checks and real-time data cross-verification. Every extracted field is automatically validated against your ERP or AP system to ensure compliance and accuracy.

ERP & CRM Integration

Sync validated data directly into enterprise platforms like SAP, Oracle, NetSuite, or Salesforce using secure APIs. Supports Accounts Payable (AP) and future Purchase Order (PO) workflows, ensuring complete visibility across your financial ecosystem.

Template-Free Extraction

Leverage a self-learning extraction engine that adapts to any document layout—no templates, no manual setup. Once trained, Nextract can extract data from any document type, scaling easily beyond invoices as your business evolves.

Automated 3-Way Matching

Instantly reconcile invoices with purchase orders and goods receipts to flag discrepancies before payment. Forms the foundation of Invoice and AP Automation, reducing cycle times and manual intervention.

Human-in-the-Loop Review

Use intelligent confidence scoring to flag exceptions for quick human verification. Combines automation with oversight to maintain 100% data integrity and improve model learning for future document types.

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Nextract: Moving Beyond Legacy OCR

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Contextual Understanding

Nextract identifies and interprets the meaning of data across any business document. By leveraging Intelligent Document Processing, it links extracted information to suppliers, purchase orders, tax details, and payment terms, ensuring every data point is correctly contextualized within your financial ecosystem.

Format Agnostic Intelligence

Nextract is built to handle real-world document variability. Its learning engine adapts dynamically to different formats — invoices, receipts, statements, or POs — without requiring templates or reconfiguration. It continuously evolves as vendor layouts change, ensuring consistent data accuracy across finance and procurement workflows.

Built-in Validation Logic

Beyond capturing data, Nextract performs automated 3-way matching across invoices, purchase orders, and goods receipts. It cross-verifies totals, line items, and tax codes against existing business rules to ensure data integrity and compliance before any record reaches your ERP. This validation layer is central to enabling Invoice and AP Automation today — and PO Automation in the near future.

Why Nextract Outperforms Traditional OCR ?

Modern Table - Mobile Card Layout
Feature Traditional OCR Nextract
Data Handling Text Digitization Only End-to-End Data Validation
Setup Manual Templates & Rules Pre-trained AI Models
Flexibility Breaks on Layout Changes Format & Layout Agnostic
Accuracy High Error Rates on Tables Precision Line-Item Extraction
Logic None Automated 3-Way Matching

Nextract Intelligent Document Processing Workflow

1. Capture

Automatically ingest invoices, receipts, and purchase orders from emails, vendor portals, or cloud drives. Nextract captures structured and unstructured data at the source for faster processing.

2. Classify

Instantly recognize and group document types — invoices, POs, credit notes, and statements. This smart classification powers invoice, AP, and PO automation within one unified workflow.

3. Extract

Use Intelligent Document Processing models to pull key data — supplier names, dates, totals, and line-item tables — with no templates required. Handles changing layouts with consistent precision.

4. Validate

Cross-verify extracted data through 3-way matching between invoices, purchase orders, and receipts. Ensures accuracy and compliance before information reaches your ERP.

5. Integrate

Push validated data into ERP and CRM systems such as SAP, Oracle, Salesforce, and NetSuite using secure APIs. Supports today’s AP workflows and tomorrow’s PO and AR processes.

6. Learn

A continuous feedback loop enhances accuracy with every document processed. we keep improving to handle new document types & scaling your Intelligent Document Processing capability over time.

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Measurable Outcomes

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First‑Pass Accuracy
85–95% first‑pass accuracy on structured documents within weeks of deployment, rising further with continuous improvement.
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Manual Touch Time Reduction
50–70% reduction in manual touch time, freeing staff from repetitive data entry.
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Faster Cycle Times
30–60% faster cycle times for critical processes such as invoice approval, claim resolution, and customer onboarding.
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Processing Cost Reduction
Up to 40% lower processing costs by reducing rework, errors, and labor overhead.
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Real-Time Visibility
Real‑time visibility with SLA dashboards, exception tracking, and audit‑ready reporting.
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Stronger Compliance
Stronger compliance posture through automated data lineage, redaction, and retention policies.

Multi-Platform Ecosystem Expertise

Readiness Assessment Card

MuleSoft

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Ensures high-speed, secure, and reliable data flow across your entire application network using a robust API-led connectivity approach.

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Salesforce

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Offers real-time visibility into financial data by linking extracted invoice insights directly to your CRM records through Salesforce.

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SnapLogic

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Orchestrates intelligent workflows that bridge the gap between raw data extraction and automated business decisions.

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Microsoft Azure

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Delivers enterprise-grade processing power and resilient cloud infrastructure for high-volume Intelligent Document Processing.

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Why Choose Incepta Solutions

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Key Features
Vendor

Vendor-Agnostic Strategy

We’re not tied to one product. We design solutions that fit your needs, whether that means OCR, ML, LLMs, or a blend.

Integration

Integration Expertise

Our background in integration and automation ensures your extracted data flows directly into ERP, CRM, RPA, or data lakes.

Human in the Loop

Human-in-the-Loop

We build in review steps, thresholds, and exception handling from the start for accuracy and trust.

Security

Security & Compliance

PIPEDA/PHIPA, GDPR, SOC 2 principles — we architect for your compliance requirements and data residency needs.

Outcome

Outcome-Driven

From the pilot stage, we align with your KPIs so you can measure ROI quickly.

Ready to Automate, Extract, and Process Invoices with Confidence?

Nextract helps businesses simplify document-heavy finance operations with Intelligent Document Processing (IDP).

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