Simplified multi-tenant course publishing with robust Moodle API integration and automated LMS workflows

This success story showcases how Incepta Solutions collaborated with a leading Canadian educational media organization to build an efficient and scalable Moodle LMS API Connector that would enable seamless course publishing, versioning, and real-time content synchronization across tenant instances. With the client’s growing demand for digital-first, modular learning, the existing publishing workflows were increasingly strained by manual processes, inconsistent API coverage, and limited integration visibility across platforms.

We focused on Moodle API integration, enabling automated course lifecycle management from SCORM package uploads to version and edition control, while maintaining robust governance across multiple tenants and environments.

• We automated LMS course publishing and versioning with robust Moodle API coverage.
• Enabled tenant-specific content synchronization via reusable integration components.
• Supported cross-account security, authorization, and role-based content publishing using AWS-native services.
• Improved governance, scalability, and observability across all LMS environments.

A publicly funded educational broadcaster and learning organization, widely recognized for delivering curriculum-aligned learning content and digital resources to students, parents, and educators across Ontario. As a key player in the province’s digital education ecosystem, the organization combines media, technology, and pedagogy to create accessible, high-impact learning experiences. Its education division supports classroom and remote learning through a robust portfolio of interactive tools, modular courseware, and learning platforms designed to align with provincial standards and reach learners at scale.

Industry: Public Sector, Education.

Operating across multiple Moodle LMS environments, our client learning division needed a scalable integration solution to streamline course publishing, SCORM file management, and version control for educators and content teams. Below are the challenges faced by them:

• Course publishing was entirely manual, requiring development teams to update SCORM files in S3, version them manually, and redeploy via Moodle UI.
• Edition/version control lacked governance. Instructors had to overwrite existing content or track versions externally, often leading to duplication and confusion.
• There was no centralized API connector to standardize workflows across different Moodle tenants, causing inefficiencies and rework.
• LMS API inconsistencies between versions made it difficult to support long-term extensibility and tenant-specific onboarding.
• Cross-account access and security for publishing content to S3 buckets and invoking Lambda functions were not standardized, slowing time to deploy.

Incepta built a Moodle LMS Connector, an intelligent middleware solution that combines API-driven publishing, cross-account authentication, and LMS version-aware architecture to meet real-world course authoring scenarios.

Automated Course Publishing and Versioning

• Designed RESTful integrations for key Moodle APIs (e.g., core_course_create_courses, core_course_delete_courses, upload.php) to allow instructors and content teams to upload SCORM or CC files directly through a React frontend.

• Enabled edition/version tracking via structured metadata and S3 naming conventions, supporting both overwrite and new edition use cases.

• Applied Moodle version awareness (2.8.x and up) to support backward-compatible course creation and editing logic.

Multi-Tenant, Scalable LMS Integration

• Engineered a reusable, multi-tenant API gateway that dynamically mapped course publishing rules based on tenant IDs retrieved via hyperlink of their tenant list.

• Exposed a low-code interface to allow onboarding of new Moodle instances without modifying core integration logic.

Cross-Account Access & Publishing

• Leveraged shared S3 buckets with path-based access restrictions, allowing secure content delivery per tenant.

• Integrated AWS Lambda authorizers with scoped roles and policies to ensure only authenticated publishing actions occurred.

Governance Through Naming and Tagging

• Applied standardized tags like DataClassification, BusinessCriticality, Purpose, and Repo to support cost control, auditability, and lifecycle management.

• Aligned resource naming with AWS and client naming standards for environments, workloads, and instances.

Future-Proof Architecture and Observability

• Integrated CloudWatch, DynamoDB Streams, and static JSON files for system observability and performance logging.

• Supported backward-compatible Moodle versions using plugins and fallbacks for deprecated API calls.

Incepta’s Core Responsibilities:

Throughout the Moodle API Integration implementation project, Incepta was responsible for:

1. Develop a middleware API gateway to orchestrate Moodle publishing actions across environments.
2. Built secure, tenant-aware API calls to manage content publishing with role-based permissions.
3. Design edition/version management workflows mapped to content lifecycle scenarios.
4. Implement standardized naming conventions, tagging strategies, and API coverage documentation.
5. Deliver technical knowledge transfer and documentation for client-side extensibility.

Technology Used:

• Moodle Web Services API
• AWS Lambda
• AWS API Gateway
• AWS S3
• AWS IAM & Lambda Authorizer
• CloudWatch
• DynamoDB Streams

The successful implementation of the Moodle-aware LMS integration layer delivered impactful, measurable improvements:

100% automation of Moodle course publishing via API-driven integration, eliminating all manual UI-based content updates

3x faster deployment cycle for course updates and new editions across environments

Reduced human error by 90%, ensuring version control and overwrites are handled through structured API logic

Seamless support for Moodle 2.8+ and multi-tenant publishing, future-proofing the LMS connector for upcoming platform changes

Cross-account deployment is enabled in under 2 hours per tenant due to the reusable connector architecture

By developing a scalable, Moodle-aware LMS integration layer, Incepta Solutions enabled the client to deliver faster, more reliable course publishing while maintaining governance, scalability, and content security across all tenant instances. This project lays the groundwork for extensible LMS integrations that empower instructors, streamline operations, and ensure students always receive the most up-to-date course content.

Looking to build scalable LMS integrations with Moodle or other platforms? Connect with Incepta’s integration experts today – Contact us

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